Dr. Patrick Reynolds, Conductor
Handbook for Members and Parents
2016 – 2017
Page 4 – 5
Dayton Philharmonic Orchestra is now part of
Dayton Performing Arts Alliance
126 North Main Street, Suite 210
Dayton, OH 45402
Congratulations and welcome to the Dayton Philharmonic Youth Orchestra! One hundred three highly talented musicians from thirty schools inn the greater Dayton area have been selected to take part in this prestigious musical organization. DPYO is dedicated to maintaining the highest possible artistic standards, and we expect all members to share our artistic goals and endeavor to reach their full musical potential. Your commitment to rehearsals and concerts will serve as an inspiration to all who hear you in performance.
This handbook contains important information you will need as members. Members and parents should read this handbook carefully. Your compliance with the organization’s regulations is vital to the professionalism and musical integrity of DPYO. Failure to comply with these policies may result in dismissal from the orchestra.
The Dayton Philharmonic Youth Orchestra, founded in 1937 by Paul Katz, was organized to give aspiring young musicians an opportunity to work together in the study of orchestral music. the DPYO is a program of the Dayton Performing Arts Alliance Education Department and strives to operate in a manner as close as possible to that of a professional symphony orchestra.
DPYO, school music programs and private teachers share the common goal of training the next generation of musicians, audience members and arts supporters. DPYO requires its members to actively participate inn their school music programs, playing the same instrument as in DPYO. If there is no school orchestra or band, an exception may be made. We expect DPYO members to be leaders and role models in their school music programs.
DPYO is sponsored by the Dayton Philharmonic Orchestra, the Association of Parents and Friends of the Dayton Philharmonic Youth Orchestra, and by the Dayton Philharmonic Volunteer Association. DPYO is affiliated with the Youth Division of the League of American Orchestras. Members of DPYO are eligible for college music scholarships and summer music camp scholarships provided by the Dayton Philharmonic Volunteer Association.
Auditions for entrance into the Dayton Philharmonic Youth Orchestra are held each year in the spring. Members are accepted by audition only, including members of the previous year’s orchestra.
Auditions for seating will take place in late September or early October. Seating audition music will consist of concert repertoire, scales, and sight-reading. Other Changes of seating will occur at the discretion of the conductor.
The membership fee for participation in the Dayton Philharmonic Youth Orchestra is $375.00. This fee covers administrative costs such as conductor and sectional coaches salaries, rehearsal and performance space, music, and the annual winter Campout. Financial assistance or payment plans are available for any student in need. This organization does not deny an eligible student membership because of financial hardship
A guiding principle of DPYO is that extraordinary dedication is essential to achieving musical excellence. While performances often provide the most memorable highlights of the season, our rehearsals reveal most about who we are as an ensemble – our personal dedication and musical maturity, our respect for one another, and our ability to work together intensively. Members are expected to be present at all rehearsals, to prepare diligently for rehearsals and to contribute their best abilities during rehearsals.
The Following Guidelines Will be Enforced
- Orchestra members are expected to arrive at least 15 minutes prior to any rehearsal. Late arrival will not be tolerated. Excessive tardiness may result in reassignment of chair position or dismissal from the orchestra.
- All orchestra members are expected to sign in upon arrival. Signing in for members other than yourself is not permitted.
- All absences are recorded by the Attendance Monitor and forwarded to the Conductor
- The online absence notification form must be submitted for any absence, including illness. Online absence form can be found here.
- IMPORTANT: If the absence form is not submitted at least two weeks in advance, the absence will be recorded as unexcused
- Performances or events sponsored by your school music program, solo and ensemble contests, or other events required by your school music program will be considered excused absences. IMPORTANT: For school music events, the absence form still must be submitted two weeks in advance. Members are asked to avoid accepting extra performance opportunities that are not required as part of your school music program. Unnecessary absences are particularly disruptive to the DPYO rehearsal process and will be considered unexcused absences.
- Absences for standardized testing (e.g. SAT, ACT, PSAT, etc,.) college auditions or visits, family events, academic contests, other nonmusical school events, weddings, vacations, etc., are unexcused absences and are discouraged. Reminder: The online absence from must be submitted at least two weeks in advance.
- In the event of sudden illness, an online absence form must be submitted before the start of rehearsal. Absences caused by illness do count toward your total absences, but the circumstances are taken into consideration.
- No member may leave early from rehearsal without permission of the Conductor.
- No member will be excused from a dress rehearsal or any rehearsal scheduled within seven days of a concert. Absence from a dress rehearsal may be cause for reassignment of chair position, denial of permission to perform in the concert or dismissal from the orchestra, at the discretion of the Conductor.
- Because of the unique importance of the annual Campout in preparation for the Family Concert, no member will be excused from this activity.
- A maximum of three (3) absences (excluding excused school music performances) is permitted each semester. A semester is defined as follows:
- First Semester – September through December
- Second Semester – January through May
- When a member reaches three (3) absences of any kind, a warning will be issued. Excessive unexcused absences will result in reassignment of chair position or dismissal from the Orchestra, at the discretion of the Conductor.
Orchestra members should conduct themselves in a professional manner at all times. This means alert, observant, and courteous attention; enthusiasm for activities; punctuality and dedication; and attention to all directions given by the conductor, coaches, and DPYO staff. Failure to do so may result in immediate dismissal, at the discretion of the Conductor.
The use of electronic devices (including iPods, talking or texting on cell phones, etc) is strictly prohibited during rehearsals and concerts
Each member will be provided with a folder including all music for the current program. This music must be brought to each rehearsal, and it will be the musician’s responsibility to mark important changes, dynamics, bowings, etc., in pencil. There will be a charge for lost or damaged music. In addition, any charges to DPYO from music publishers because of late return of music will be passed on to the student whose music caused the late return.
The goal of concert attire is to create a professional and uniform appearance for the orchestra. All members should dress appropriately with this in mind.
- Black tuxedo (no tails), white shirt, black bow tie, black socks, black dress shoes, OR
- Black suit, white shirt, black bow tie, black socks, black dress shoes
Attire is all black and should have the same level of formality as men’s tuxedos.
Women may choose from the following:
- Black floor-length dress with black stockings and black dress shoes
- Black dressy blouse with long or 3/4 length sleeves (nothing low-cut and no midriff should be exposed while either standing or sitting) combined with either a black floor-length skirt with black stockings and black dress shoes, or black dress pants with black stockings and black dress shoes. Dress pants must be full length and must have a modest fit (circumference of hem at least 16″) and professional appearance. No jeans, corduroy or leggings. Click here for examples.
- Keep jewelry small and to a minimum
- Hairbands should be solid black
The purpose of this organization is to promote and support the activities of the Dayton Philharmonic Youth Orchestra in a cooperative effort with the Dayton Philharmonic Orchestra Association and the Dayton Philharmonic Volunteer Association.
Membership in this organization is open to all parents of Dayton Philharmonic Youth Orchestra members. Tax-deductible contributions to the Association of Parents and Friends of the Dayton Philharmonic Youth Orchestra are encouraged to help the overall operation of the Dayton Philharmonic Youth Orchestra but are not mandatory for membership.
Steffanie Hofer Lennon
Phone: 937-609-5599 (cell)
Dr. Patrick Reynolds
Dayton Performing Arts Alliance
Phone: 937-224-3521 X1118